Constitution

Established January 2016

  1. Title

    The organisation shall be known as Phoenix Drum Corps [herein after called the organisation]

  2. Aims

    The aims of the organisation are to educate the public in the appreciation of Drum Corps style activities and, in particular, to advance the education and training of young people in the playing of the organisation’s instruments and maintaining a Drum Corps.

    In furtherance of the above Aims but not otherwise, the organisation shall have the following powers:

    • To project a proper image of a Drum Corps by public performance and competition in the United Kingdom and/or abroad.
    • To raise funds and invite and receive contributions, subscriptions and donations from any source so long as it remains within the law.
    • To acquire by purchase, lease or hire facilities and equipment to train the Corps members in the arts and sciences as they relate to competitive Drum Corps.
    • To seek and train instructors in Corps disciplines so as to improve the standard of the Corps.
  3. Membership

    Membership of the Corps, the Corps staff and volunteers is open to all regardless or sex, race, religion, sexuality, marital status, disability or age, subject only to the rules of the national governing bodies on age limits for competitive purposes.

    The membership of the organisation shall be classified into two groups:

    • Marching Corps MembersThose young people who pay the subscription at the appropriate rate as shall be determined by the Corps Director and who are considered able or potentially able by the Corps Director to contribute towards the aims of the organisation [subject to the veto of the Board of Governors under Rule 4a].
    • The Corps Staff and VolunteersThose who are appointed by the Corps Director after consultation with their staff and the Board of Governors [subject to their veto under rule 4a] to fulfil specific functions in the management and instruction of the Corps.
  4. Management

    • A Board of Governors will be responsible for the maintenance of the Aims of the organisation. They will be responsible for the appointment of a suitable person as Corps Director and for his/her removal if found unsuitable, provided that such a person shall have the right to be heard before a final decision is reached.
    • The Board of Governors is to be as broadly based as possible and should have not less than three[3] but not more than [7] members. The Corps Director is to be “ex officio”.
    • A number or the members of the Board of Governors [not more than half] will retire annually in rotation. The vacancies will be filled by ballot of the remaining members only. Re-election or retiring members will be permissible.
    • The Board of Governors will meet at least four times a year, one such meeting being the Annual General Meeting.
    • The Board of Governors will elect annually from their number a Chairperson, treasurer and Secretary. They will appoint annually and Independent Examiner of Accounts.
    • Any Corps member, staff member, volunteer or parent of a member will have the right of access to board Members. A list of Board members is to be made available.
    • For the purposes of Rule 8, the Board of Governors will be the Management Committee.
  5. Finance

    • The financial year or the organisation shall end on December 31st.
    • Banking accounts as required shall be opened in the name of the organisation and cheques shall be signed by the Corps Treasurer and any one other person named on the mandate.
    • The income and property of the organisation, whencesoever derived, shall be applied solely towards promoting the Aims of the organisation as set forth above and no portion thereof shall be paid or transferred either directly or indirectly to any member or members of the organisation except in payment of reasonable and proper out-of-pocket expenses incurred on behalf of the organisation.
  6. Annual General Meeting

    • This shall be held within [16]sixteen weeks of the end of each financial year and not less than [14]fourteen days notice shall be given to each member. Items for agenda to be raised at the Annual General Meeting shall be given in writing to the Secretary of the Board of Governors not less than [7]seven days beforehand.
    • A Special General Meeting of the Board of Governors may be summoned at any time by the Chairman or by any two members of the Board of Governors upon [7]seven days clear notice being given to all other members of the matters to be discussed.
  7. Amendment

    Amendment to this Constitution shall receive the assent of two-thirds of the members present and voting at an Annual General Meeting or Special General Meeting. A resolution for the amendment of the Constitution must be received by the Secretary of the organisation at least [21]twenty-one days before the meeting at which the resolution is to be brought forward. At least [14]fourteen days notice of such a meeting must be given by the Secretary to the Membership and must include notice of the amendment proposed.

  8. Dissolution

    The organisation may be dissolved by a resolution passed by two-thirds majority of those present and voting at a Special General Meeting convened for the purpose of which [21]twenty-one days notice shall have been given to the members. Such a resolution may give instructions for the disposal of any assets held by, or in the name of the organisation provided that, if any property remains after the satisfaction of all debts and liabilities, such property shall not be paid or distributed amongst the members or the organisation, but shall be given or transferred to such charitable institutions having objects similar to some or all of the objects of the organisation. The organisation may determine and insofar as effect cannot be given to this provision, then to some other charitable purpose.